Interview: Productivity Tool

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Sunlight to Reset your Internal Clock

Top 5 Worst Productivity Ideas

Productive Blogger: Promotion vs. Production

Interview: Home Office

Reducing Expenses vs. Being Productive

Interview: Areas to Stay Low Tech

An old-fashion book is still better than an MP3 or a PDF. There’s just something inexplainable about holding a good, hard-cover book in your hand. It feels more important. It feels like there’s actual knowledge contained within.

And it’s easier on the eyes too.

Michael Morton from Marketing Monster (rss)

I have been pleasantly surprised by how much I like the e-ink readers, but I still love a library of real old fashioned books.

I still use paper for a lot of things. My daily planning sheet is irreplacable. I also use a card based walleteer and desktop flowchart for planning tasks. You can download a lot of free paper based resources on my blog.

John Richardson from Success Begins Today (rss)

I think there is something very helpful about actually writing your goals down with a pen on a real piece of paper.

My experience with daily planners and forms is that paper forms, all things considered, are better than a bunch of software that we’re prone to fiddle with.  The focus and tangibility of paper planners is a powerful productivity enhancer.  For instance, the resistance to erase a planned activity and move it to another day makes it such that I’m more likely to plan fewer things – and actually accomplish them – than to have a digital list of twenty things I can’t do.

Charlie Gilkey from Productive Flourishing (rss)

I find that the software based planners are good when I have hundreds of things I’m trying to track.  Paper works much better when I have fewer (but probably more important) tasks to manage.

Absolutely!  I use a paper calendar.  I just could not give up being able to see everything at a glance!

Ariane Benefit from Neat & Simple Living (rss)

I wouldn’t want to give up my ability to sync my calendar with my Blackberry and my wife’s computer, but if I didn’t need that I’d agree with Ariane.  I used a Franklin planner for years and it is amazing how well you can organize your life with paper as long as you have a decent system and process.

I’m paper-centric—for portability and ease of use, there’s nothing better. For a shopping list, an index card suffices. For planning, a pocket notebook. My higher tech is often low too—when I’m writing on the computer, I like TextWrangler or WriteRoom. Writing, as I tell my students, is not word-processing.

Michael Leddy from Orange Crate Art (rss)

Sometimes the low tech software can help you be much more productive. (See the Paradox of Powerful Tools for a story about this.)

Note taking is my favorite low tech solution. Palms and tablet PC’s still do not compete with the good old notepad in this realm. I carry a pocket notepad just incase, and use a full size notepad and clipboard when prepared. Just remember to scan or transcribe important notes. It is also much less expensive to lose a notepad.

Ryan Cole from Practical Productivity (rss)

I haven’t found any computer program that can really give you the immersible experience of mind mapping as a way of taking notes.

I think that capturing thoughts and ideas, especially on the go, is quickest and easiest with paper. I have found that having some device I need to turn on, dial, wake from sleep, or otherwise manipulate gets in the way of what is most important. That is, getting that thought, idea, must do item out of my head and captured quickly, before it is gone.

Patrick Rhone from Patrick Rhone’s Journal (rss)

Even though I can type faster than I can write, I agree with Patrick that it is hard to beat paper for this.

My To Do List! I’ve tried numerous online apps as well as the usual Outlook/Note functions but what has always worked best for me is a simple spiral bound notebook in which I can write my to do lists, then tear them out when I’m done or need to re-write one.

Plus I can carry it everywhere easily and it takes 2 seconds to open up and scribble something in, instead of the time it takes to power up the laptop.

Lea Woodward from Location Independent Living (rss)

My most effective to-do list is a single sheet of paper in the middle of my desk with a short list of things I want to accomplish for the day.

Note-taking.

I have tried just about every electronic method of taking notes including trying a dozen different desktop programs as well as features for my Treo.  In the end, there is nothing more conducive to learning for me than writing something down on a pad of paper.

It’s also an incredible tool for creativity - just take a pen, a pad of legal paper and do a brain dump on whatever problem you’re working on.

Jared Degnan from Vanderbilt OwenBloggers (rss)

The only thing I’ve found that works better than paper note taking is collaborative note taking with something like SubEthaEdit–where multiple people can type on the same document at the same time.  But that only works in specific situations.

In general I’d agree with Jared.  I find it much easier to think with paper when taking notes or brain storming.

I don’t have a PDA.  I just use a notebook.  I had a PDA once, but lost it.  The notebook is helpful because it forces me to look over my notes/contacts after an event to enter them into my computer.  Doing so helps me to remember whom I met and what I need to do next.  Also, if I lose it, I’m only out 69 cents!

Anne from Writers Cabal Blog (rss)

I’m not a big fan of double entry because I don’t feel it really helps me remember the material any better.  However, I’ve heard a lot of people say that this helps them, so it must work for some people.

There is still something to be said for a personal connection in your personal and business relationships. We often forget that business is really about people. We tend to do business with people we trust and trust is best gained by getting to know someone personally. So don’t forget to connect with people in person and over the phone as well as through email and other forms of digital communication.

John from Fiscal Musings (rss)

Good point.  I would add postal mail to the list as well.  Maybe I’m old fashioned, but there is something special about a physical letter coming in the mail.

If you’re talking about life in general, I use tech for all my work, so for anything that’s not work, I try to avoid using technology. I do read books from my PDA, so ‘try to’ is operative. Television is for people who haven’t got a clue what they’re living for.

If you just mean work, no – not really. I find that pretty much everything I do throughout the workday can be augmented and improved by technology.

http://www.joelfalconer.com from Joel Falconer (rss)

I tried to get away from reading so much on the computer by subscribing to some newspapers.  I was amazed at how much paper accumulates in just a week.

Fountain pens.

Brendon Connelly from BikeHacks
(rss)

I love fountain pens, but I’ve finally settled for a nice gel pen.  It is a bit more airplane and Kansas heat friendly.

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Cost vs. Benefit for Productivity

SmartShopper Grocery List Organizer Review

Interview: Technology Investments

Personal Productivity from Management Theory – Ouchi

Personal Productivity from Management Theory – McGregor

Personal Productivity from Management Theory – Maslow

Personal Productivity from Management Theory

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Nine Ways to Devastate Productivity

Cutting Out Distractions

More Efficient Emails

NomaDesk Review

Personal Development: Reading Habits

I come across a website through some means or another, and if I like it, it goes in my feed reader. If it hasn’t got a feed, I’ll probably never come back.

But the bulk of my reading is books, and my choices are usually informed by recommendations from friends or because I liked the blurb on the back of the book. I just finished reading Guards! Guards! by Terry Pratchett and have gone back to read his The Light Fantastic, which I skipped along the way. Anyone looking for reading material should not complain until they have consumed every Discworld book out there.

http://www.joelfalconer.com from Joel Falconer (rss)

With the web, it is easy to overlook the value of printed books.

I am a “printed word” junkie so I ready everything from professional literature to cereal boxes and billboards. The public library is a great source for audio books which I use for traveling or exercising.

When I find a reference to a book I would like to read, I add it to my personal Wish List on www.amazon.com. This tool enables me to keep track of books I would like to purchase or receive as gifts.

As a Professional Organizer I work with clients who have accumulated stacks of magazines. Since they will not live to read every one of them, we devise a system that works with their storage space and ability to speed read.

Ellen Hankes from Organization, Productivity and Life (rss)

I tend to have a lot of magazines accumulating.  I try to go through and tear out any important articles to read later and throw the rest out.  Speed reading is an interesting suggestion.  I had some speed reading courses in high school.  My barrier tends to be my ability to comprehend–not just how fast I can move my eyes across the page.

Finding Effective Self-Help Books

With over 30,000 self-help books currently in print and titles available that address every conceivable type of problem, happening upon a book that speaks to your unique situation and personality can be challenging, to say the least. Because everybody is unique, there are different styles and approaches that will resonate more strongly with your needs.

However, by steering clear of unrealistic, unscrupulous, or otherwise unhelpful self-help books, you’ll stand a much better chance of success. Here are some guidelines to keep in mind the next time you’re in the market for a new self-help volume.

•    Beware of fly-by-night gurus. Does the author have credibility as an expert in the field? Check the book-flap bio and do a little investigative Googling to make sure that the book you’re about to buy was written by someone who has a record of verifiable experience and is respected by his or her peers.

•    Focus on specific issues. There are many self-help books out there that promise to solve all of life’s problems in one fell swoop. Although the idea of tackling everything at once can be tempting, research shows that it’s better to stick to one issue at a time. The more specific the problem that you are tackling is, the more likely you are to succeed in overcoming it.

•    Tune out unrealistic promises. There’s been a rash of bad publicity lately over a new generation of self-help authors that promise their readers the attainment of whatever their hearts may desire. It’s true that you should never underestimate the power of positive thinking, but any self-help concept that sounds too good to be true, probably is.

•    Avoid books that privilege style over substance. Before you buy, flip through the self-help book you’re considering. Is the book full of empty platitudes and poetic clichés, or is it based on action-oriented strategies that are designed to work in the real world? Does the author back up her claims with footnotes or references? Is a list of “further reading” resources offered? Try to opt for books that offer more gravity than hot air.

• Don’t bite off more than you can chew. Self-help books are often a great resource to help you along your path towards permanent and meaningful life change, and research has shown that they can be effective tools when used in the right way. But there are some problems that simply require professional help. If you’re dealing with serious depression or anxiety, or you feel that your physical health may be suffering, please don’t hesitate to consult with a trained and licensed professional.

David B. Bohl from Slow Down FAST Today! (rss)

When dealing with self-help style books it is easy to forget the most of the people writing them aren’t that much different than you.

I read books a lot, though not on any particular schedule.  I read anywhere between 2 books a week to 2 books a month.  I try to focus on what I’m most interested in reading, as well as something I need the most help with.  I’ve also recently discovered some popular business books have their synopses on sites like Wikipedia.  This news has saved me lots of time.

Anne from Writers Cabal Blog (rss)

That is useful information for finding summaries. I like using summaries as a review some time after I’ve read a book.  It helps remind me of what I learned.

I read VORACIOUSLY.  We have eight magazine subscriptions (The Atlantic, The New Yorker, The Economist, Wired, Cook’s Illustrated, Consumer Reports, Bon Appetit, and Discover) and I still manage to knock back about three books a week. Mostly, I follow recommendations and try to mix things up with a variety of stuff to keep it interesting and to force my mind into new angles on familiar topics.

Trent Hamm from The Simple Dollar (rss)

That is a pretty varied list of magazines.  I have a similar number of subscriptions, but not quite as wide of range in subject matter.

I read approximately 10-15 books a month, so being picky is not an issue. In my industry (marketing)-you have to keep up with trends. It’s the only way I can constantly give my clients and readers fresh information.

In terms of finding books, I have some favorite authors that I seek out. Other times, I just scan the shelves to see what’s intriguing. = )

Shama Hyder from After The Launch (rss)

Amazon’s “people who liked this also liked” feature can be pretty useful for finding other books as well.

I try to read a book every week or two.  Since I read mostly for idea fodder and to kick-start my thinking, I try to read as wide a variety of material as possible.  I think the only mistake you can make with reading is to be too narrow.

Scott Young from ScottHYoung.com (rss)

It is easy to get to focused on one particular area.  On the other hand, taking some time (a few months) to really focus on one particular topic can help you learn and explore that area better than reading the same content with other reading in between.

Reading regularly is an excellent practice, one that every expert agrees is a key to success. I have a goal of one book a week, which I’ve not been able to keep up with recently due to some health issues. I’ve discovered I can get the majority of ideas from a book by limiting myself to one hour. This also allows reading a *lot* of books, which is part of my goal of becoming ridiculously valuable to people.

Like any diet, quality and variety are important. My current one is a mix of productivity, self-improvement, and popular non-fiction. Importantly, I suggest a balance between reading as work and reading as pleasure. If you can’t tell, the former involves thinking and taking notes.

Matthew Cornell from Matt’s Idea Blog (rss)

I’m still working on getting better at taking notes on reading.  I tend to just remember that there was a section in a particular book about a topic and then spend hours trying to locate it later.

I used to be very big into science fiction and political thrillers.  However, I find that right now, I’m too brain dead after doing research that I really need something engaging, but without requiring a lot of brainpower.  So, my favorite books right now are murder mysteries, especially with a strong female heroine.  They tend to be set in present day, so I don’t have to expend any brainpower in understanding the world.  Plus, I’m happy to just go along for the ride, so I’m usually surprised at the villain in the end!

Every three or four books, I pick up some scifi.  I love the genre, but I do find that it takes me twice as long, or longer, to read, since you really need to digest some of it.

Every now and then I read non-fiction, but it really has to be interesting to hold my attention.  I blame that on the fact that I have to do so much “thinking” reading for my research.  When I want to read for pleasure, I want to relax and enjoy it.

GTD Wannabe from GTD Wannabe (rss)

I’m a big scifi fan as well.  I’d recommend Asimov’s short stories if you are looking for a good read, but don’t have enough time or concentration.  H.G. Wells short stories are also great.

I do most of my reading during down-time between appointments at work, or on a “Day Off”. Unless, of course, I am doing some research for a post or article or book review. Then I carve out an hour in my morning routine.

I would like to modify this, and set up a regular time for reading every day.

Stephen Smith from Productivity in Context (rss)

I tend to get most of my reading in when we travel to see family.  Fortunately, that is usually about once each quarter so that gives me some time to really dig into reading.  As the number of people in my family have gone up, the amount I read has gone down.

Since my blog is a resource for book clubs and readers in general, I read a LOT, all the time!  I usually read three or four books simultaneously – contemporary fiction and Pulitzer fiction for the book club kits I sell through my site, some sort of nonfiction, a book on tape in the car, and then pleasure fiction before bed.  I try to read whatever is getting a lot of attention — either critically or through word of mouth.  I currently read about 30 lit blogs daily, so I have a pretty good sense of what I should be reading and reviewing on my blog.

Kristen from BookClubClassics (rss)

I usually have 2 or 3 books going at a time, but I question if this is really a good way to read.  I try to spread them out in different areas.  If I have one technical book, once science book, and a business book going all at the same time, it seems to work pretty well.

I’m always careful to read something just FOR FUN every once in a while. Otherwise, I tend to stop making time for reading, which is really my favorite activity.

It can feel like a waste of time to re-read LITTLE WOMEN or VANITY FAIR for the third time, but in fact, it keeps me reading more.

Gretchen Rubin from The Happiness Project

Good point.  If you don’t ever enjoy what you read it is harder to keep making it a priority.

Skim, Scan and Save my RSS feeds.  That cuts about 80% of the feed items. If I miss something important, I’ll notice a buzz and go deeper.

For books -  if it’s not written or endorsed by a blogger I trust, I don’t buy it.

For magazines – depends on travel. The more I travel, the More I read.

MIke Sansone from ConverStations (rss)

I tend to get more book reading done during travel than magazines.  I’m learning how to choose the right reading material for what I’m doing.  Scanning a magazine is easier with short periods of time.  A technical book may not be worth cracking open unless I have at least 20 minutes of contiguous time available.

My reading habits consist of listening to Audio Books and then buying the written book if needed for reference.

I usually choose the latest business and personal productivity titles from Audible.

John Richardson from Success Begins Today (rss)

I wish there were a way to buy the book once, and have access to the audio or text versions.

My reading habits these days involve:
1) Limit the time I spend reading to a minimum
2) I choose to only read material that will advance the work I’m doing with clients.
3) Scan books for what I need

Ariane Benefit from Neat & Simple Living (rss)

Scanning is a skill that I’m working on improving.  I still prefer to just sit down and read something at my own pace, but there isn’t always time for that.

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Measure and Notice your Progress

Effective Web Browsing

Don’t Repeat Yourself

Your Own Business

5 Minute Outliner 2.0 Review

As a Child I was Conned

Sleep and Damaged Cognitive Performance

Is Stupidity Killing America’s Productivity?

Virtual Assistance Companies

Webnotes Review

SugarSync Review

Redeeming Your Time

Productivity and Values

Top 5 Time Savers

Little by Little

Time Discounting

Productivity In Other Countries

10 Steps Toward Safely Relying on Technology

Worry vs. Problem-solving

Dealing with Clutter

Focus for Results

Procrastinating in Sheeps Clothing

Streamlining your business

Dealing with an Unorganized Boss

Productivity at the Fringes

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