As work toward creating a paperless office, I’m coming to the conclusion that Acrobat is a necessity. Not the free version but the multiple hundreds of dollars standard version. This isn’t a problem for me because my ScanSnap came with Acrobat 7 Standard. I was hoping to find that there was enough capabilities built into OS X or free tools to have something less expensive to recommend.
Here are the things that I can’t find good ways to do outside of Acrobat:
- Rearrange Pages – And Acrobat isn’t great at this, but I can extract, remove, rearrange, or add pages as needed. In 7 it isn’t particularly user friendly, but it is a whole lot easier than any other way I’ve found to handle it.
- Sign Documents – I haven’t found a good solution for digital or graphical signatures.
- Filling in Documents – Acrobat provides a Typewriter tool that basically lets you type anywhere in the document even if it wasn’t saved as a form. (If it was saved as a form you can fill it in using the free version of Acrobat.)
- Compressing PDFs – OS X has a built in process to compress PDFs, but it barely makes any noticeable difference. Acrobat can make a significant change in the size of the file.
- Editing Existing Text – Acrobat will let you edit existing text. So if you find an error in a file that you saved as a PDF, you can just make the change. This only works for small changes like fixing a spelling error. If you try to start removing entire paragraphs it probably won’t look right.
Are there other tools that allow you to do all of this other than Acrobat?