Comments on: Email Receipts

By: EMail Geek

EMail Geek — Fri, 02 Dec 2011 18:42:31 +0000

Pesonally, I have a folder for receipts that all receipts go to. Recurring receipts get autorouted – unique ones get moved. I find it best to keep the main inbox area as uncluttered as possible and to keep all your emails sorted nicely like you would with paper and a filing cabinet. Unlike paper, you can easily automate much of this.

By: Brandie @ The Home Office Organizer

Brandie @ The Home Office Organizer — Sat, 05 Dec 2009 01:55:43 +0000

I have a label in Gmail for “data entry” for all the current year expenses, and I archive them all. When I sit down to do the bookkeeping, I know right where everything is, so nothing is left out. And hey, ugly or not, if your system is working, more power to ya! :)

By: Mark Shead

Mark Shead — Thu, 03 Dec 2009 01:12:03 +0000

I do something similar with bills from credit card companies. They show up in their own Smart Folder where I can find them quickly.

By: Ruth

Ruth — Wed, 02 Dec 2009 03:27:44 +0000

IncrediMail 2 is the answer to everyone and anyone’s dream email manager software. It started out as an e-mail client (not Web mail) with multi-media capabilities. This new version is still an e-mail client, continuing to provide those capabilities but has added an interface for email management that I don’t think anyone on the planet can beat. You have to see it to believe it. It actually puts the professional e-mail clients to shame. I use POP to connect it to Gmail as well.

http://www.incredimail.com/english/download/

NOTE: one important caveat – They are working on supporting the Windows Vista 64 bit operating system but it is not *officially* compatible yet. I have the Windows Vista 64 bit operating system on my computer and, although, I had trouble at first, it is working well for me now.

By: Aldo

Aldo — Tue, 01 Dec 2009 19:05:09 +0000

I use Apple Mail and also leave all received messages at Inbox.

However, I created many Smart Mailboxes, where the messages are virtually stored, so for some specific matters, instead of search I got to those boxes.

By: Mark Shead

Mark Shead — Fri, 27 Nov 2009 15:24:07 +0000

I use MYOB for my business finances.

By: Arjun Muralidharan

Arjun Muralidharan — Fri, 27 Nov 2009 07:13:51 +0000

Hi Mark

As others have said, if it works for you, keep doing it. I do find it strange though because I can search all my mail as easily as I search my inbox in any application, be it Gmail, Apple Mail or in my current case, Outlook 2007 with Instant Search.

The real question I had, though, was what financial software do you use?

By: Helen

Helen — Thu, 26 Nov 2009 16:42:37 +0000

I like to see my emails in inbox (even if I am using Gmail ). Many of gmail users, use the Archive function because they like to see their inbox clean. If i have to make a reference to one of them, I just star it, or put it in a special category. It pretty simple this way.

By: Nick

Nick — Thu, 26 Nov 2009 15:07:13 +0000

I do the same but I’ve created a folder in Apple’s Mail program and I just slide ‘em in there. I believe that an “Empty Inbox is a happy inbox.” Since I don’t need to refer back to those invoices/receipts all that often, they live comfortably there.

By: Ed Martin

Ed Martin — Thu, 26 Nov 2009 06:34:17 +0000

I leave most emails in my inbox and just drag a few that I know I’ll need to refer to into special folders. Things for taxes or confirmations. Rest of it is fine just in the inbox.

By: Mark Shead

Mark Shead — Wed, 25 Nov 2009 18:41:30 +0000

Actually it does work well for me despite the fact that a lot of people recommend having nothing in your inbox, but new mail. I realize it won’t work for everyone, but it works very well for me on my setup.

By: Mark Shead

Mark Shead — Wed, 25 Nov 2009 18:39:52 +0000

If I was using Gmail, I probably would use the Archive function. I’m using Apple Mail and I have several different email addresses. Keeping everything in my inbox makes it very easy for me to search across multiple mailboxes or sort everything by date, size, attachments, etc.

If something comes in that I need to act on and I can’t do it now, I’ll copy it to Omnifocus so it doesn’t get lost.

By: Lauren Halagarda

Lauren Halagarda — Wed, 25 Nov 2009 18:18:43 +0000

Thanks for sharing…not everything that is productive has to be pretty. Though this one kinda hurts- but hey, if it works for you keep it up.

Eek- you leave everything in your inbox?!? Does that really work well for you? If you’re using Outlook, I recommend downloading X1 Professional Client (http://www.x1.com) – it’s a desktop search engine on steroids! It helps me use a single processed folder to move all email to once action is completed or task is created.

By: Qrystal

Qrystal — Wed, 25 Nov 2009 18:06:53 +0000

Um… the inbox? really?

If you can use search anyways, why not stick it in some obscure folder (or just Archive it, if using Gmail)?