Interview: Successful Habit

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What productive habit do you feel is most responsible for your success? (960) Getting started. It's only by getting started that you progress and learn simultaneously. Lodewijk van den Broek from How to be an Original (rss) For many things, I find that the first 10 minutes are the most difficult. Habit: Having a second reason to do something important. Since none of us can change the amount of time we have (24 hours a day flat), the only way to be more productive is to extract "more value" out of every hour. Suppose you can find a second reason to do something important, you immediately found a way of getting more out of the time you assigned to engage in that … [Read more...]

9 Alternatives to Mindless Television

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Even if you can find something you want to watch, television is generally a waste of time. Approximately 20 minutes out of every hour is commercials, so when you watch 3 hours of television, you actually are watching 2 hours of your show and 1 hour of commercials. Here are a few ideas to make watching television more productive. (It sounds funny reading that.) Don't Channel Surf If there is a show you want to watch, then watch that show. Jumping from channel to channel can eat up huge amounts of time without actually watching anything. Think in terms of having a complete experience: a start, a middle, and an end. If you simply jump from channel to channel you aren't really having … [Read more...]

Taking a Break

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A common mistake I see performance oriented people make is not taking break when they need it. Taking a break is like changing the oil on your car. It is a basic need and your performance will suffer if you decide to just "press on through." Let's say you normally operate at 70% to 90% of your potential, but when you get burned out, your capability drops to 20% to 30%. Simply trying to spend more time at your reduced effectiveness just doesn't make sense. You will be far better off to take some time off and come back at your normal 70% to 90%. You need breaks on different levels. You need daily breaks like taking time off for lunch, weekly breaks like taking time off on the … [Read more...]

Interview: Technology Investments

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We interviewed a number of bloggers and asked: How do you decide if a new technology is worth investing in or whether it is a waste of time? (692) Here are their answers.  I was impressed with how many people have a framework or set of questions they use to decide if something is really valuable to them or not. If I'm not sure, I wait.  I'm not an early adopter and I'm pretty frugal with my money, too.  A product has to prove itself before I'll buy it. Trent Hamm from The Simple Dollar (rss) If a product doesn't have a collection of Amazon reviews, I figure it is probably too soon to know how well it works. I like to evaluate technology before I invest in it. For example, … [Read more...]

Liferea

I've discovered a great feed reader for linux called Liferea (short for LInux FEed REAder).  One of the best things about it, is not only does it show the articles from the feed you are subscribed to, it also shows the comments.  Does anyone know of a web based reader that does this? … [Read more...]

Need Your Input

I'd like to get some input as to what type of articles you'd like to see on Productivity501.  If I'm missing something please add your suggestion in the comments.  You can vote for up to 3 poll options. Thanks for your help! … [Read more...]

Doing Something New

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Scientists raised two groups of mice and then measured their intelligence.  The first group was kept in traditional mouse surroundings.  They had a cage, food, water wood chips and nothing else.  The other group was given a much more exciting environment.  They had balls, running wheels, colored blocks, mazes, tunnels, doors, hanging ropes, pictures, etc. The mice that were exposed to more variety developed a much higher IQ, than the ones that had a boring environment. Does this mean that we should all add slides, fire poles, and ball pits to our houses? Maybe.  But a less extreme and possibly more effective option is to simply make sure you do new things on a regular … [Read more...]

How to Study

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We have previously looked at how to memorize verbatim text. If you haven't read that post, be sure to check it out. It gives a good overview of how your brain works. By understanding what is happening inside your head when a fact is converted to a memory and a memory is then converted into a strong memory, you can set yourself up for success in memorization. The previous article deals with verbatim memorization--where you want to be able to repeat something back word for word. This is useful for memorizing lines in a play, a famous speech, Scripture, or other things where you want to be able to recall them word for word. However, most of what we need to learn doesn't require verbatim … [Read more...]

Favorite Pen

For Christmas, my assistant bought me what has become my favorite pen.  It is a Pilot G2 pen with a metal barrel. It has just the right amount of weight and retains everything I like about the plastic G2 but with much better materials. I made one change to it, by swapping out the black ink with a blue cartridge from a normal plastic G2 pen. … [Read more...]

Simple Stuff Reduction Tips

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The more stuff you have, the more time you have to dedicate to managing and hunting for things. Here are several simple ways you can reduce the amount of stuff in your life to help make it easier to find things that are important. Keyring Cleanup - Get rid of any extra keys. If you are like most people, you probably have several keys that you can't even remember what they go to. Sometimes it helps to keep a separate keychain at home for those odd little keys that you don't want to lose, but don't need to carry with you. Card Shuffle - Go through your credit cards, ID cards, supermarket cards and get rid of the ones you won't use. I keep about 4 cards with me and the rest stay … [Read more...]

Live Large on a Small Budget

Wise Bread is launching their book today called 10,001 Ways to Live Large on a Small Budget.  They sent me a review copy and the book is really amazing.  It covers nearly every topic imaginable and is full of all kinds of ideas that I've never thought of. (Wise Bread is also having special giveaway today to help promote the book.) … [Read more...]

Interview: Learning New Technology

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We interviewed a number of bloggers and asked: How do you learn a new piece of technology? (968) Here are their answers. I play with it!  If my mind doesn't start flooding with lots of ways it will save me a ton of time, I abandon it. If it's not intuitive to learn, forget it.  In today's world there is no excuse for any technology to be difficult to learn. Ariane Benefit from Neat & Simple Living (rss) Giving yourself plenty of time to just "play" is important.  You shouldn't buy a complicated new digital camera 30 minutes before you want to use it to capture a once in a lifetime event. I unpack, fire it up and start using it. I toss the manual in the corner and … [Read more...]

Great Games

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Over the Christmas holiday's someone suggested we play a game we use to play in college (Sardines).  My first reaction was "we are too old for that and "it will be boring". I realized that I was displaying the first symptoms of old age.  We went ahead and played the game and had a great time. So as a reminder to myself of the importance of having fun, we've compiled this list of fun group games. If you have any suggestions, please add them in the comments. 1. Sardines This is kind of like hide and go seek in reverse.  One person hides and everyone goes looking for them.  When the hider is found, the searcher hides with them.  As more and more searchers hide with the hider, it … [Read more...]

Adobe ConnectNow

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In business or school settings, communication over the internet has brought about many efficient ways to communicate with others not in our immediate vicinity. Although the most productive communication is done in person (in most situations), tools such as email, instant messaging, and now Adobe ConnectNow can make life much easier. ConnectNow features an all-in-one integration of many computer-related communications tools. It allows for the use of webcams, microphones, and file sharing, as well. After the user signs up for an account, the program automatically creates a URL that you can invite participants to type in. They then can chat, share video and other information with … [Read more...]

Paperless Signing and Faxing

When it comes to dealing with faxes my two biggest timesavers are using a scanned signature and the ability to sign documents from Acrobat.  These two things make a huge difference in my ability to work from anywhere I have an internet connection. … [Read more...]

Recommended Book

I just finished a fascinating book about how the longitude problem was solved.  It is amazing how much effort went into solving the problem.  I highly recommend the book. … [Read more...]

4 Reasons You Should Use a Credit Card

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When you pay off the balance each month, most credit cards don't charge you anything. This can be one of the best ways to manage your finances. Below are four reasons you should consider using a credit card. 1. Avoiding Fraud Debit cards and checks are some of the worst ways to pay for anything. Sticking with credit cards or cash can save you a lot of money. Pretty much anything you do involves risk. When you carry around $50 in your pocket, there is a risk that you might lose it or get robbed. When you give a credit card to a waitress, there is a risk that she might steal the number. When you write a check at the grocery store, there is a risk that someone might take your … [Read more...]

New Fujitsu Scanner

If you've been following my paperless office experiment,  you  might be interested in Fujitsu's new ScanSnap model.  The S1500M for Mac and S1500 for Windows looks to replace the 500 line.  Most of the specs are similar, but the 1500s have some more advanced paper handling and sensing to prevent double feeds. … [Read more...]

Nature Sounds

I have found ambient nature sounds work very well to block out distractions.  Productivity501 has made four CDs with an hour of natural sounds to help you concentrate.  Ocean, Rain, Brook, and Rain on a Lake. … [Read more...]

Memorization

This method and tool are the best way I've found to memorize verbatim text. Give it a try and let me know how well it works for you. … [Read more...]

Personal Productivity from Management Theory – Ouchi

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This is the fourth of a four part series examining management theories and how they can help us understand our own personal productivity. William Ouchi was born in 1943 and raised in Honolulu.  He earned his Ph.D from the University of Chicago and is currently on faculty at the University of California. Ouchi studied the different work cultures of America and Japan.  In America, he found the "Cowboy" culture, where people are rewarded for their individual efforts and employees are acting out of what is good for themselves in the short term. Americans tend to value people who are mavericks and accomplish stuff even if they work against the "system" to do so.  In America, it is … [Read more...]

Facebook

If you like Productivity501, you might enjoy becoming a fan of my public profile on Facebook, where I put links to other articles and tools that usually doesn't get published here. … [Read more...]

PDF Creation Test

Robert Dyson tested out Adobe's new and old PDF creation tool and posted some comparison PDFs.  He found some problems with formatting using the CreatePDF tool. … [Read more...]

Adobe Create PDF/Share Review

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Adobe has produced many useful and efficient tools throughout the past years. At www.acrobat.com, Adobe has grouped several different tools that aid productivity. One of these programs is Adobe Create PDF. In this article by Abby Randal, the author lists 10 Advantages of PDF Files. They are compact, universally compatible, and can be created from any source document or application. Adobe Create PDF allows the user to upload a limit of 5 different files to convert to PDF format. How it works Adobe Create PDF is very simple to use. All the user needs to do is click the "Browse" button to upload a file from their own computer to be converted. It is that … [Read more...]

Personal Productivity from Management Theory – McGregor

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This is the third in a four part series examining the relationship between management theories and personal productivity. Douglas McGregor lived from 1906 to 1964 and was a professor at MIT.  Four years before his death, he published his theory on management, which is known as theory X and theory Y. Theory X is that employees are lazy and don't want to work.  Under this theory, managers must create very structured environments in order for work to get done.  They don't trust the employees and often see themselves in competition with them.  This leads to managers who run their business as a dictatorship. Theory Y is a different way for managers to look at their employees.  It … [Read more...]

Personal Development: How important is college?

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The role of a college education has changed over the years. To get an idea of how people view the importance of college I asked a number of bloggers:  How important is a college education? (4039) I get this one a lot given that I teach at a university.  It's very difficult to give a general answer, because it really does depend on what one is getting a college education for and how they go about getting it.  The most valuable component of a college education is that it gives students a chance to reevaluate themselves outside of both the historical family context, which has a tendency to rely heavily on tradition, and the business context, which all too often relies solely upon … [Read more...]

Personal Productivity from Management Theory – Maslow

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This is the second of a four part series examining how management theory can be applied to help improve one's personal productivity. Abraham Maslow lived from 1908 to 1970.  He started studying Law in New York, but soon transferred to University of Wisconsin where he switched to psychology and earned a Ph.D by 1934. Maslow developed a theory known as the hierarchy of human needs.  This hierarchy is usually represented as a pyramid.  On the bottom are needs such as food and shelter--the basic needs of the human body.  At the top of the pyramid are the categories of esteem with self actualization (reaching your potential) at the top.  Here is a representation of the … [Read more...]

Digital Letterhead

PDF For Laywers has a nice discussion about the benefits of using a digitized letter head.  Basically he recommends creating a letter head that is part of your word processor template so you can print your letter and letter head together (to paper or to a PDF). Some good thoughts and worth a read for people experimenting with paperless offices. … [Read more...]