Comments on: Correct Way to Send Out Group Emails

By: Mark Shead

Mark Shead — Thu, 10 Nov 2011 19:55:30 +0000

That is very odd. I’d suggest going back to your sent messages and find the message that you originally sent out and make sure it showed up in the BCC field instead of just the CC field. If it was in the BCC field, then have someone who you sent it to pull it up and see if you can see all the other names. You shouldn’t see them. Then hit reply all and see what happens. You still shouldn’t see them.

By: Pat

Pat — Thu, 10 Nov 2011 08:49:22 +0000

Outlook Express. The person (on my group email) who responded to me says that she simply hit the reply button to send.

I have been unable to repliicate what I received from her.

By: Mark Shead

Mark Shead — Thu, 10 Nov 2011 04:47:58 +0000

Well that is the very thing you are trying to prevent by using BCC. What does OE stand for?

By: Pat

Pat — Wed, 09 Nov 2011 00:42:20 +0000

I have multiple groups set up in OE. I normally place my name in the To: box and blind carbon copy the groups I wish to send to.

Yesterday I received a request from someone in one of the groups to remove her name.

The problem with her email is that it exposed over one hundred of the emails that I had blind carbon copied.

Can anyone tell me how that is possible?

Thanks

By: Pete

Pete — Sun, 10 Apr 2011 13:00:34 +0000

I have a group with five e-mails. When I send out a group e-mail the top three names in the group show up in the To: box. The others do not. What am i doing wrong?

By: Albert Sparks

Albert Sparks — Fri, 25 Mar 2011 04:26:53 +0000

I am guilty of doing this myself. Often I might choose to share one article with a specific group of people but not as a regular group. I know, I should not. I will attempt to act appropriately.

By: Cprice

Cprice — Wed, 27 Oct 2010 16:26:41 +0000

I did a test BCC email and on a Blackberry phone the email came in with a note “your have been Bcc’d”

By: Tom Saxton

Tom Saxton — Sun, 06 Sep 2009 19:28:47 +0000

The best way to send out group emails is to send an individual message to each person. I wrote a custom scripting solution to do with my email client, but I’ll get there are plenty of free/cheap solutions available.

This solves all of the problems: doesn’t expose email addresses to the entire list, doesn’t trip spam filters, and doesn’t open the Reply All trap.

By: junebloom

junebloom — Wed, 05 Aug 2009 11:44:37 +0000

I have a problem with people using the To: line to sent out group emails. I dont appreciate them using this and then everyone else having my emial that should be private. and now getting cluttered with unwanted email from people I dont give my address to. This is more happening with my children’s teachers sending out notices. I dont even get this from my friends or co-workers. How can I nicely tell these teachers the proper netiquette of sending emails. When did teachers/school system get so lazy and so impersonal that they can not pick up the phone or request a meeting.

By: J Baker

J Baker — Fri, 12 Jun 2009 16:34:32 +0000

I recently had problems with my email. It is now working. However, sometimes when I send BCC it still appears in everyone’s email and sometimes it does not.
Anyone have any solutions? J

By: Mark Shead

Mark Shead — Thu, 30 Apr 2009 14:25:33 +0000

@Celinda – Is it possible that some of the addresses you sent emails to were actually groups or aliases for other people? That would explain what you are describing.

By: Celinda Scott

Celinda Scott — Wed, 29 Apr 2009 12:59:42 +0000

I bcc’d an e-mail to a specific group twice (a month apart), double
checked to make sure the addresses were actually all in the group,
but the message went to members of a group I had not specified in addition to the group I intended to send the message to. Has anyone else had trouble with this?

By: Mark Shead

Mark Shead — Tue, 24 Feb 2009 21:27:52 +0000

@Peggy - You could try using something like iContact to manage your list. That would give people the ability to opt out on their own. Also there use to be a way you could do a "merge to email" with Outlook where it would send each email out individually. I use a program called Contactizer on OS X to do that sometimes.

By: Peggy

Peggy — Fri, 20 Feb 2009 21:57:59 +0000

My group now has about 100 addresses. Each month I have to send an e-mail to all recepients. Yahoo or G-mail will not allow me to send to a group this size. I have to break down the distribution list to no more than 12 addresses, or it will NOT GO!
I’ve tried using the bcc to list my names, or even in the “to” box. Then, after breaking it down, I have to get through the spam security…trying to decipher what word is written!!! It is driving me crazy. any suggestions?

By: Mike Berta

Mike Berta — Mon, 26 Nov 2007 15:26:05 +0000

Let’s add a quick note for those that forget these simple steps. If someone has decided to not be net-friendly and puts everyone in the To: or Cc: lines and you have something to say to the sender…hit REPLY not REPLY ALL.

Nothing is more disruptive than having a flood of REPLY ALL messages because the sender elected to not use the proper BCC format.

One other thing. If you are worried that someone won’t know what groups you send a work message out (with the BCC) to, then put it in the opening of the message. For example, “This sent to IT, Mail Room, Operations Management”

Thanks for the tip.

Mike