Comments on: Going Paperless – Other Resources

By: kristal

kristal — Wed, 07 Jul 2010 22:36:56 +0000

I use a Tablet PC (Lenovo X200) and eSign Online technology from http://www.gopaperless.com. This way I can capture signatures directly onto documents on my computer by using the stylus pen on my tablet pc screen. The eSign Online technology is extremely secure. The signatures are time-stamped and the IP address of the signer’s computer is attached to the signature so there is no chance of forging or “copy & pasting” a signature. The file is sent automatically from the first signer to all signees via email and automatically collated into one fully signed file which is then sent back to the original sender.
All my documents are then stored online in a “vault” that can be accessed from any computer through the http://www.gopaperless.com website. Easy, streamlined, instant, paperless!!
Works for me :)

By: Mark Shead

Mark Shead — Thu, 12 Nov 2009 14:10:25 +0000

You'll need to work with an actual digital signature (not just an image of your signature). We've written about it here and the same process can be used for documents as well as email. You will probably need to use Acrobat Professional to do it if you want PDFs. There is also a way to sign the Excel document directly.

By: kris

kris — Wed, 11 Nov 2009 23:34:30 +0000

Hello

Do you have any recommendations for how to go paperless with our internal processes. We perform a lot of reconciliations using primarily excel. Once each rec is done it is signed off by the preparer and then by the reviewer.
Ideally these reconciliations could be saved electronically rather than on paper but we would need to be able to digitally sign them (once by preparer and once by reviewer) and then save as pdf’s (presumably). How can we digitally sign a document with 2 signatures and then lock it down so it cant be changed in future. Also how do you prevent your digital signature being lifted from one document and saved to another document without your knowledge.

By: Adventurous Woman Tours

Adventurous Woman Tours — Fri, 12 Dec 2008 18:47:19 +0000

I still use paper a lot, especially when I’m traveling. This is a good list though. Got some tips I could use.

Thanks Anna!

By: Nicolas

Nicolas — Sun, 07 Dec 2008 16:00:02 +0000

Thank you very much for this nice collection. I personally have gone almost paperless in the office and it significantly contributing to keeping a clean desk.

I also have been writing on how to keep a clean desk in my Time Management Master blog together with a collection of more than 200 concrete time saving tips. These tips apply at home, at work or on the road.

Here is link to all tips on how to keep a clean desk:

http://memytime.wordpress.com/category/at-work/clean-desk-at-work-time-management/